> ## Documentation Index
> Fetch the complete documentation index at: https://help.mesobordering.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Spot Audits & Stock Variances

> Physical stock counting, ledger reconciliation, and logging stock variances with audit reasons.

Periodically reconcile ledger balances with physical inventory counts to maintain strict control over spoilage, spills, and shrinkage.

## 1. Conducting a Physical Spot Audit

1. Navigate to **Inventory** → **Spot Audits** → Click `+ Start Audit`.
2. Select target **Storage Location** (e.g. `Bar`) and item category.
3. System generates a physical count worksheet displaying expected quantities based on active FIFO lots.
4. Audit staff count physical items and enter **Actual Qty**.

***

## 2. Registering Stock Variances & Variance Reasons

If `Actual Qty ≠ Expected Qty`:

* System calculates `Variance Qty = Actual Qty - Expected Qty`.
* Audit staff must select a mandatory **Variance Reason (`VarianceReason`)**:

| Variance Reason         | Description                                         |
| ----------------------- | --------------------------------------------------- |
| **`SPOILED_MOLD`**      | Spoilage, decay, or expiration                      |
| **`SPILL_BREAKAGE`**    | Accidental kitchen spill or bottle breakage         |
| **`STAFF_MEAL`**        | Authorized staff meal consumption                   |
| **`MEASUREMENT_ERROR`** | Scale error or counting mistake                     |
| **`UNEXPLAINED`**       | Unaccounted shortage (flagged for management audit) |

5. Click **Commit Audit Variance**.
6. System posts a `WASTE` or `ADJUSTMENT` movement to align system stock with physical reality.

<Warning>
  All committed variances write an immutable entry to the audit log. Unexplained variances populate management alert dashboards for loss prevention review.
</Warning>